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Manuscripts and Archives Researcher Information  

This guide provides a variety of information for researchers using the reading room and collections of Manuscripts and Archives, in Sterling Memorial Library at Yale University.
Last Updated: Oct 20, 2014 URL: http://guides.library.yale.edu/content.php?pid=548555 Print Guide Email Alerts

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Registration Process

All researchers using collection material, both in the secure environment of the Manuscripts and Archives reading room and through our reference or reprographic services, must complete the following registration process:

  • First, complete the online registration form.
  • Second, read and agree to the Manuscripts and Archives User Agreement for Special Collections, which is an integral part of the online registration form. See here if you wish to read the User Agreement before completing the online portion of the registration process. By completing the form and clicking through the I Agree icon at the end of the User Agreement you indicate that you understand and agree to abide by the terms and conditions of use under which the Yale University Library provides access to the unique and irreplaceable special collections held in Manuscripts and Archives.

Once you have completed the first two online steps of the registration process you will have an account in Aeon, Yale's online special collections registration and requesting system, which will allow you to begin requesting collection materials and other services. Please note the username and password that you create for yourself during the registration process (Yale affiliates will log in using their NetID). Contact Manuscripts and Archives public services staff (203-432-1735 or mssa.assist@yale.edu) if you have any difficulty accessing your Aeon account.

For researchers planning an in-person visit to use collection materials in the Manuscripts and Archives reading room, you will need to do the following upon arrival:

Supply ONE of the following:

  • A currently valid Yale photograph ID.
  • A government-issued passport bearing your name, your   photograph, and an expiration date indicating current validity.

OR

Supply the following:

  • A non-passport government-issued ID bearing your name, your photograph, and an expiration date indicating current validity. Examples: driver's   license, U.S. state-issued identity card, military ID.

AND ONE verification document containing your name and issued by a school, agency, or corporate body.

  • A verification document does not need to contain a photograph or an expiration date, but the latter must be currently valid if present. Examples: a second non-passport government-issued ID; a school, college, alumni, or employment ID; a utility or other bill less than 2 months old; a voter registration card; a credit card; a Yale Library unaffiliated researcher ID; a signed letter of introduction from a teacher or supervisor on institutional letterhead and dated within the previous year.
  • Have a current photograph of yourself taken by special collections staff for inclusion in the internal patron database used to confirm the identify of patrons using special collections.

Once your registration is completed you can be signed into any Yale University Library special collections reading room without presenting an ID each time. 

Your special collections account information will need to be updated and your current photograph re-taken annually.

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