This is the "Register" page of the "Manuscripts and Archives Researcher Information" guide.
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Manuscripts and Archives Researcher Information  

This guide provides a variety of information for researchers using the reading room and collections of Manuscripts and Archives, in Sterling Memorial Library at Yale University.
Last Updated: Aug 28, 2014 URL: Print Guide Email Alerts

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Registration Process

All researchers using collection material, both in the secure environment of the Manuscripts and Archives reading room and through our reference or reprographic services, must complete the following registration process:

  • First, complete the online registration form.
  • Second, read and agree to the Manuscripts and Archives User Agreement for Special Collections, which is an integral part of the online registration form. See here if you wish to read the User Agreement before completing the online portion of the registration process. By completing the form and clicking through the I Agree icon at the end of the User Agreement you indicate that you understand and agree to abide by the terms and conditions of use under which the Yale University Library provides access to the unique and irreplaceable special collections held in Manuscripts and Archives.

Once you have completed the first two online steps of the registration process you will have an account in Aeon, Yale's online special collections registration and requesting system, which will allow you to begin requesting collection materials and other services. Please note the username and password that you create for yourself during the registration process (Yale affiliates will log in using their NetID). Contact Manuscripts and Archives public services staff (203-432-1735 or if you have any difficulty accessing your Aeon account.

For researchers planning an in-person visit to use collection materials in the Manuscripts and Archives reading room, there is a third and final step in completing the registration process:

  • Present one of the following pieces of identification: either a currently valid Yale photographic ID, or if unaffiliated with Yale a currently valid, government-issued ID (e.g., driver's license or state-issued ID card, passport, or military ID) that contains all of the following attributes:
    • Name
    • Address
    • Photograph
    • Expiration date
  • Have a current photograph of yourself taken by special collections staff for inclusion in our internal patron database, which is used to confirm the identify of patrons before each use of our reading room.

Once the third and final step in the registration process has been completed, you can be signed into the reading rooms in Manuscripts and Archives or the Beinecke Rare Book and Manuscript Library without presenting an ID each time. 

Your special collections account information will need to be updated and your current photograph re-taken annually as long as you continue visiting our reading room in person.


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