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Guide to Using Special Collections at the Yale University Library: Ordering Reproductions

Requesting Reproductions

Each of Yale's special collections repositories offers reproductions of their materials. By and large, the majority of them allow you to photograph materials after signing a release form, but each also includes scanning or reproduction services, the procedures for which vary with repository. Follow the links for more information about placing reproductions requests at each of them.

Haas Arts Library Special Collections

Beinecke Rare Book & Manuscript Library

Divinity Library Special Collections

International Collections

  • Due to the nature of their collections, it is best to contact the librarian or curator responsible for the geographic area that you're interested in researching. The librarian will be able to help determine how best to initiate a reproduction request. Begin at the International Collections portal.

Lewis Walpole Library

Manuscripts & Archives

Medical Historical Library

Gilmore Music Library Special Collections

 

 

Terms and Conditions Governing Reproductions

The following terms and conditions relating to reproductions are excerpted from the Yale University Library User Agreement for Special Collections contained on the Register tab of this guide.

II. Reproduction

 

Yale University Special Collections will reproduce collection materials, in compliance with donor stipulations and with the fair use clause of the United States copyright law, when such reproduction can be done without injury to individual items. The Library offers a wide range of photoduplication services for materials in its collections to assist scholars in their research. YUL special collections staff, or its contracted vendors, normally provides these copying services. All requests are subject to review by special collections staff.

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies and other reproductions of copyrighted material. Libraries and archives are authorized to provide a photocopy or reproduction for private study, scholarship, or research. Researchers making use of copies in excess of the “fair use” exception may be liable for copyright infringement.

  • All forms of duplication or reproduction of the Library’s material are covered by applicable copyright laws and regulations.
  • All requests for scanning, photographing, or other forms of duplication will be evaluated on a case-by case basis, taking into account donor stipulations, the condition of the item, and the availability of alternative formats. Our policy prohibits reproduction of an entire collection. Many items from Yale University Library’s collections have already been digitized and are available to download for free from our digital library. Researchers are encouraged to check there before placing their order.
  • The Library cannot accommodate reproduction requests when collection materials are inaccessible due to processing or conservation treatment; please consult the individual repository to inquire about specific materials.
  • The choice of reproduction format is that of the researcher. However, the library reserves the right to revise an order due to preservation concerns, time constraints, size, type, and quantity of the material or the availability of staff resources. If an order must be changed to a different format, the      researcher will be notified of the change and of the associated price adjustment. Please note that some materials may be too large or too fragile to be scanned. Additional charges may apply to complex and large orders requiring special handling.
  • All reproductions in all formats are provided for individual scholarly use and are not to be sold or to be deposited in another repository. The Library      reserves the right to request the return of reproductions and to prohibit the making of further reproductions from those furnished by the Library.
  • Due to the volume of requests and staffing constraints, YUL special collections staff can spend no more than one hour assisting remote researchers in identifying materials to be reproduced and in preparing order forms. Researchers who submit reproduction requests requiring more than one hour of staff time will be asked to do the additional work in person to identify materials or to hire someone to do so on their behalf.
  • Researchers are permitted to use their own personal cameras to take images for their private study. Cameras are allowed in all special collections reading rooms. Flashes must be disabled. See Section V in this user agreement for further details.
  • YUL special collections accepts Visa, MasterCard, and checks made payable to Yale University. Overseas customers paying by check must send payment in U.S. dollars drawn on a U.S. bank. Payment is required before services are rendered.