Most ALSC materials must be requested in advance and retrieved by library staff when the library is open. Items kept onsite require 24 hours to retrieve. Items kept offsite at the Library Shelving Facility (LSF) require 48 hours to retrieve. Keep these retrieval times in mind when you request your materials and schedule your Reading Room appointment.
In Quicksearch and Orbis, you will see a link that reads "Request for Use in Haas Arts Library Special Collections."
In Archives at Yale, you will see a Request button at the top of your screen once you have chosen the box or folder you wish to see.
After authenticating, you must complete your request in Aeon, the system that manages Special Collections access.
If you are requesting a book, make sure all the required fields are populated so we can find your item.
Check to see if there are any availability warnings in your form. For example, if an item is stored offsite at LSF, the form may have a note to choose a later date for materials to arrive at ALSC.
If requesting a book at LSF, you may see this warning:
If requesting archival material, you may see this warning under "Availability,"
Select a date in the calendar that is both convenient for you to visit the Reading Room and allows for the materials to be retrieved in time.
Click the Submit button at the bottom of the page to complete your request.
The email contains details regarding the item(s) you requested, any special instructions from ALSC staff, and information about how to make your Reading Room Appointment.
Click "My Requests" in the left hand menu to view all of your requests (awaiting review, on hold, and cancelled).
To edit a request, click the number in the first column, labeled TN. To see the catalog entry for your item, click its name in the third column, labeled Title; a new window will open in Orbis or Archives at Yale.