After completing a finding aid, go to its collection-level page and click on "Publish All".
Then, after a minute or two, you can use "View Published" to be directed to the Archives at Yale public interface and see the finding aid live. You may need to refresh your browser.
In the staff interface, a green message and a check in the "Publish?" box will appear to confirm the publication.
Why couldn't you simply check the "Publish?" box instead clicking the "Publish All" button? Because the public would then only see the collection-level description (Summary, Biographical Statements, etc), but not any series, subseries, and files in the hierarchy below.
The "Publish All" function will publish all notes created in the Notes section. See the page Understanding Publish All for more information and options of fields to use for internal notes that will not be affected by the "Publish All" function.
To publish only selected components of a collection:
The following principles apply when manually publishing and unpublishing content at any level of the collection using the "Publish?" checkbox:
Here is an example to illustrate these principles:
Let's say you were to go into the Writings, 1970-2005 series-level page and check the "Publish?" box. Patrons using the Archives at Yale public interface would see the series-level information (title, date, extent, descriptive notes, etc.), but they would not see the file Scientific article, 2002. Such granular publishing control can be beneficial if, for instance, the contents of a series are to be kept confidential and restricted until a certain date. Note that, for a series record to display successfully in the public interface, its parent collection record must also be published.
However, if you tried to publish only the Scientific article, 2002 file without also publishing its parent series Writings, 1970-2005, you would get a warning message and fail to display the content in Archives at Yale.
The system was designed so that you cannot accidentally display information about an orphaned child record without its associated parent record.