Despite claiming to publish it all, the "Publish All" button does not actually publish *all* metadata input in the staff interface. A significant number of metadata fields and records exist for collection management purposes only and will never be displayed to the public. The tables below summarize which fields get published when you hit "Publish All", and which do not.
Published with "Publish All"
|Parent record (collection) + all child records (series, subseries, files, items)|
Notes fields at all levels of description
|Top Container contents (displayed in Container Inventory + Physical Storage Information)|
|All subjects linked to the published record|
Not published with "Publish All"
|Agent records (new agents must be manually published, and linked to the archival record)|
|Repository Processing Note field|
|Rights Statements fields|
|Collection Management fields|
|Related Accessions links|
|All user-defined fields (exception: the Voyager BibID field, which is displayed as an Orbis link thanks to a local plug-in)|
|Digital Objects records + Preservica metadata [pending further development...]|
|Any new child records, notes, external documents added after the initial publishing (assuming your default settings are to not publish, as recommended)|
If you need to record internal information for collection management purposes, you may use the following options that will not be displayed to the public:
1. Archival objects at any level of description > Basic information > Repository processing note
2. Archival objects at any level of description > Top bar Add event > Outcome note
3. At collection level > Collection management > fields like Processing plan