Once you register as a researcher using Aeon, the following are required the first time you come in person to a Yale University Library special collections reading room in order to complete the registration process to access collection material:
Supply ONE of the following:
Supply the following:
AND ONE verification document containing your name and issued by a school, agency, or corporate body.
Once your registration is completed you can be signed into any Yale University Library special collections reading room without presenting an ID each time.
Your special collections account information will need to be updated and your current photograph re-taken annually.
Each special collections reading room at Yale University may have additional policies and procedures that apply locally. Check repository's website for specific rules. These must be adhered to in addition to the following general rules.
- The reading room is for everyone! The library staff is there to help you with anything you need. Just ask reading room staff to assist you if you’re unsure about anything while in the reading room.
- You’ll see uniformed security when you visit the reading rooms. The staff of the Library Security Department enforces the library's policies, rules and procedures with respect to the operations, security and safety of the library, its collections and occupants. They can also explain how the reading room works and help you get settled, and they know the buildings like the back of their hand if you need directions!
-Additionally, there are cameras, alarms, and other security devices in special collection reading rooms. Staff also monitor researchers using collections.
- Bring a pencil, not a pen, and your cell phone if you want to take photos (most collections allow this for private study). The reading room staff can provide paper for you to write notes, as well as additional pencils. You are also welcome to bring in your laptop!
- Special collections reading rooms are for viewing materials and have limited space, so don’t use the reading rooms to surf the web or look at your phone.
- Born-digital materials may require special equipment or computer programs/systems to view depending on format. It may take a while to get used to using or viewing, but reading room staff can help you with using the technology.
- Most written materials are written in cursive or hard to read handwriting. The more you read, the more you will adjust to the style of writing of both the person whose material you're reading and the general time period's style of writing. The further back in time you go, the harder handwriting can be to read.
- Some collections do contain foreign languages! This is a good time to document the writing with your phone camera or your handy pencil and paper to translate later with Google translate, or find someone who can read that language to help you translate.
Special collections are often very fragile and require special handling. The guidelines on handling materials in the reading room at the Beinecke Library is applicable to all reading rooms. This is a good video to watch before your visit to the reading room to reduce time you spend there familiarizing yourself with the tools available to you in the reading room.