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Borrowing Guide: Faculty / Staff

Faculty / Staff Guide to Borrowing

How long can I borrow?

  • 1 year for all General Circulating Collections

 All circulating library materials may be recalled by another reader. You will be sent a notice in case this happens

Can I have some one else check books out for me at the library?

Faculty may designate assistants as proxy borrowers by following these steps.  Non-Faculty staff are not eligible for proxy borrowers.

How many books (or other types of loans) can I check out at once?

  • Regular Faculty: 500 books/loans
  • Staff:  300 books/loans
  • Summer Faculty: 25 books/loans

Loans from any collection, including requests from the Library shelving Facility (LSF), are counted.

How much am I charged if I'm late returning a loan?

  • Faculty and Staff are generally not charged for regular overdue books. However, the Library appreciates the timely return of books.
  • Lost or long-overdue material: Material that has not been returned 30 days after the due date will be declared LOST automatically. The patron will be assessed a $130.00 Unreturned Book Fee.
  • Other types of overdue fees:
    • $2.00 per day for overdue books that have been recalled.
    • $2.00 per day for 3-day reserves.
    • $3.00 per hour for reserve 2-hour and 24-hour reserve books.
    • The borrower is responsible for the return or renewal of the book on or before the due date.

Borrowing materials from other Ivies+ institutions (BorrowDirect Plus)

Faculty and Staff are eligible for free on-site borrowing privileges from all Borrow Direct institutions.  To see a full list of participating institutions along with links to each institution's policies, please visit

Inquire about a fine/charge to your account


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Sunday: 12noon-4PM

Monday-Thursday: 10AM-5PM and 6PM-8PM

Friday: 10AM-5PM

Contact Privileges Staff


Send questions to Sterling Memorial Library Services at:


The Library Service desk is located on the ground floor of Sterling Memorial Library in the nave and is open during normal library hours.

Visitor Library Privileges Hours

Mon-Fri: 8:30am - 4:45pm
Saturday: 10:00am - 4:45pm
Sunday: Closed

Detailed hours