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Born Digital Archival Description Guidelines: Metadata Mappings

DACS, EAD, MARC21, MODS, and ArchivesSpace Mappings

Title

DACS Title, 2.3
EAD <unittitle> within <archdesc><did> or <c0x><did>
MARC

245

MODS <titleInfo><title>
ArchivesSpace Title

Date(s)

DACS Date Element, 2.4
EAD <unitdate> within <archdesc><did> or <c0x><did> <unitdate type=”inclusive”> for inclusive dates <unitdate type=”bulk”> for bulk dates
MARC 245 $f for inclusive dates, $g for bulk dates; 008 dates 1 and 2
MODS <originInfo><dateCreated>, <originInfo><copyrightDate>
ArchivesSpace Dates -> Inclusive Dates or Bulk Dates; use begin and end dates for precise dates

Creator(s)

DACS Name of Creator(s) Element (DACS 2.6, 9, & 12-14)
EAD <origination><…name> within <archdesc><did> or <c0x><did>
MARC 100 or 110; 700 or 710
MODS <name><namePart>
ArchivesSpace Agent -> Creator; identify the role as “Creator” and indicate the agent.

 

Extent

DACS Extent Element, 2.5
EAD <physdesc><extent> within <archdesc><did> or <c0x><did>
MARC

300

Note: State as a string, with no delimiters. If processors have two different types of extents (e.g., linear feet of boxes and digital files), use two 300 fields to state the extent. Do not duplicate extent information across different extent fields (i.e., do not list hard drives in boxes as a linear footage extent and again as a digital files extent).

MODS <physicalDescription><extent>
ArchivesSpace Extent

Arrangement

DACS System of Arrangement Element, 3.2
EAD <arrangement><p> within <archdesc> or <c0x>
MARC 351
MODS Not applicable, however <tableOfContents displayLabel=”Arrangement of the  Collection”> might be used
ArchivesSpace Notes -> Arrangement

 

Finding Aids, Other

DACS Finding Aids Element, 4.6
EAD <otherfindaid><p> within <archdesc><descgrp type=”admininfo”> or <c0x>
MARC 555
MODS Not applicable.
ArchivesSpace Notes -> Other Finding Aids

Appraisal, Destruction, and Scheduling Information

DACS Appraisal, Destruction, and Scheduling Information Element, 5.3
EAD <separatedmaterial><p> within <archdesc><descgrp type=”admininfo”>  or <c0x>
MARC 583 (optional)
MODS Not applicable.
ArchivesSpace Notes -> Separated Materials

Physical and Technical Access

DACS Physical Access Element, 4.2; Technical Access Element, 4.3
EAD Physical Access: <accessrestrict><p> within <archdesc><descgrp type=”admininfo”> or <c0x> Technical Access: <phystech><p> within <archdesc><descgrp type=”admininfo”> or <c0x>
MARC

Physical Access: 506

Technical Access: 538 (optional)

MODS <accessCondition type=”restriction on access”>
ArchivesSpace Notes -> Conditions Governing Access

Conditions Governing Use

DACS Conditions Governing Use Element, 4.4
EAD <userestrict><p> within <archdesc><descgrp type=”admininfo”> or <c0x>
MARC 540
MODS <accessCondition type=”use and reproduction”>
ArchivesSpace Notes -> Conditions Governing Use

Scope and Content

DACS Scope and Content Element, 3.1
EAD <abstract> within <archdesc><did> <scopecontent><p> within <archdesc> or <c0x>
MARC 520
MODS <abstract>; note that the MODS <abstract> element does not permit subelement paragraphs, so only an Abstract (Archivists’ Toolkit) or <abstract> (EAD) should be mapped into this MODS element.
ArchivesSpace

Notes -> Scope and Contents

Notes -> Abstract

Information About Access

DACS Conditions Governing Access Element, 4.1
EAD <accessrestrict><p> within <archdesc><descgrp type=”admininfo”> or <c0x>
MARC 506
MODS <accessCondition type=”restriction on access”>
ArchivesSpace Notes -> Conditions Governing Access

Language(s)

DACS Languages and Scripts of the Material Element, 4.5
EAD <langmaterial> within <archdesc><did> or <c0x><did>
MARC 546; 041
MODS <language><langTerm>
ArchivesSpace May indicate a single language code at any level of description, using the predominant language at the given level. The language note corresponds to the collection level language information as represented in the MARC 546 field.

Processing Note

DACS Description Control Elements, 8
EAD <processinfo>, <descrules>, <processinfo><p><date>
MARC 500 (optional)
MODS Not applicable
ArchivesSpace Notes -> Processing Information

Provenance--Custodial History

DACS Custodial History Element, 5.1
EAD <custodhist><p> within <archdesc><descgrp type=”admininfo”><descgrp type=”provenance”>
MARC 561
MODS Not applicable
ArchivesSpace Notes -> Custodial History