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Music Library Special Collections: Order Reproductions

Finding and using archives, manuscripts, rare books and scores, and other special collections at the Music Library.

Order Reproductions

The Irving S. Gilmore Music Library, including Historical Sound Recordings (HSR) and Oral History of American Music (OHAM), provides broad access to its collection materials for personal research use, teaching, and educational purposes, under the fair use clause of the United States copyright law.

Reproductions of items from the library's archival collections can be requested by completing the Reproduction Request Form below. The form can be completed, signed and submitted online. If you have any questions, please contact musicspecialcollections@yale.edu

Please note that the Music Library is currently piloting a new service to support digitization of its collections. You will receive a confirmation email once the processing or your order begins. Turnaround time after confirmation to digitize the materials requested is 4-6 weeks.  

For information on accessing OHAM materials, please see the OHAM Collections Guide.

Request Reproductions

Service Details

DOCUMENTS

Turnaround time and delivery

  • Approximately 4-6 weeks from the time your order is confirmed
  • Files will be delivered electronically

Order Limits

  • Bound Volumes: Book, non-illuminated: Up to 600 pages from 2 volumes
  • Oversize Items (e.g. maps, posters, blueprints - larger than 24 x 18 inches): 15-20 items
  • Unbound Documents: Up to 4 folders
  • Photographs & Prints: Up to 600 prints
  • Pamphlets: Up to 600 pages from 1-4 pamphlets

Copyright

  • The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these conditions is that the copy is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user will be liable for any copyright infringement. For further information about copyright, permissions and fair use, see Copyright Guidance: Basics.

Formats

  • Scans of paper materials are provided as 400 ppi color PDFs. All pages are combined into a single PDF file for each volume / folder of material requested. If you require higher quality images or different formats, please indicate the desired format and resolution on the photoduplication form.
  • Copies of materials that are already in digital form (born digital), will be provided in their native format.

Costs

  • Orders for document scans are free at this time as we are piloting a new service to support digitization of Special Collections at Yale University Library. Charges for this service may be implemented once this pilot is complete.  

AUDIOVISUAL

  • Audiovisual materials are digitized in line with Yale University Library's digitization guidelines.
  • A quote for this request will be emailed to you for approval before the materials are sent to a vendor for digitization
  • Turnaround time is approximately 6-8 weeks
  • If the materials requested are already available digitally, you will be contacted with an offer to stream the recordings for 30 days, free of charge.