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Housing Options for Collections: Measuring

Instructions and guidelines for requesting housings from Collections Conservation and Housings



  • You will need a metric measuring box and/or tape to measure collection items.
  • Use millimeters for recording measurements in the Book Measure software.






  • Oversize books – those that are too large for the measuring box, use a measuring tape to take measurements. But use the measuring box whenever possible. For example, you may be able to measure the Width and Spine using the measuring box and the measuring tape for the Height.
  • Unusually shaped books – (e.g. vellum bound books or artist books) should be measured in more than one place on the book for each dimension to confirm the largest measurement.




  • Measurements are read on the right side of the gauge at the end of the reading strip.  The image shows a measurement of 45 mm.













  • Width – place the spine of the book against short side of the measuring box.  Slide the gauge until it is touching the book.












  • Height – place the spine of the book against the long side of the box.  Slide the gauge until it is touching the book.












  • Spine (Depth) – hold the book up by the fore edge and place the book spine down parallel to short side of the measuring box.










Configure window


  • The Book Measure software will need to be installed locally.
  • To start, from the Kasemake Boxmaking Data window (please see image below), click on Configure...F3 located along the bottom of the window.
  • Type your name in the USER field.  Your name will then be the default USER.
  • In the Sync Folder field you will need to browse for location where you would like the file sent.  Click on the ellipsis (…).  A Browse for Folder window will then open up allowing to you select the location where your measurement file will be sent.
  • Click OK, and you are now ready to enter your data.

Box measuring software


  • The default Date will be the date you are entering the information.  Click on the down arrow to select another date.
  • Under ID NUMBER you will need to select a unique set characters, either numbers, letters or a combination.  A barcode or call number are recommended to aid in matching the item to the box.  The ID NUMBER should be 20 characters or less.
  • Alternatively, we often use flags with consecutive numbers for the ID NUMBER.  These are then placed in each book in order to match the box to the book.
  • In the Location field will be the abbreviation for your library/unit.  This will be set-up for you when the software is installed and configured.
  • Both the Unit and the ID NUMBER will be printed on the box to help match the box to the book.
  • The Title, Author and Order No fields should be left blank.
  • The Material field should be blank.
  • DEFAULT will appear in the Style field.  To selected a box style, such as "Rivet" for vellum books, click on the down arrow and highlight the style.
  • You may enter any information or special instructions for us in the Notes field.
  • Click on Measure (F10) to enable measurement fields: Width, Height and Spine (Depth).
  • Millimeters should be used in these fields  Kasemake software will misinterpret centimeters or inches.
  • After clicking on Measure (F10) the button, it will then turn red and show Enter Text (F10).  You may click on the button again if you wish to make changes to the previous fields on the left side of the window.
  • When you are done entering the measurements and identification information, click on Next, and a new record will appear for you to repeat the process.
  • You can also click on Previous to make changes to any of the previous records you entered.
  • When you are finished measuring all of the items, click Next for a blank record.  This will save the information for the last item you entered.
  • Then click Send.  A file will be sent to the location you selected in the Sync folder field.
  • The filename will be made up of the user name followed by the word “books”, followed by a 4-digit number, e.g. [User]_Books_0001. The 4 digit number is incremented automatically each time you press SEND.
  • Please send the file to the CCH team who then make your boxes.



  • The original intent for the Scalex planwheel was to measure distances on architectural drawings or maps. By setting the scale factor on wheel to match your drawing or map, and rolling the wheel along a line, the measurement will be displayed.
  • The planwheel can be helpful if you are measuring a large quantities of items.
  • Scalex software will need to be installed locally.
  • No batteries are needed for the device. The planwheel will turn on and run from a USB port.
  • In the Scalex Ready Connect window click on Scale, click on Ratio & Metric (1:1-1:90) and select the 1:10 ratio.
  • Click on Units and select centimeters (cm). Although, the Copy Measure field will display centimeters (cm), the measurements will be converted to millimeters (mm) because of the ratio shown in the Scale field. The Kasemake machine uses mm for measurements.
  • The display on the Scalex device should show:
    • Measurement and units (top right): 0.0 cm
    • Sense (lower left above Scale factor): +-
    • Scale factor (below Sense +-): 1:10
  • To turn off the beeping noise of the planwheel off, hold down CLEAR and press SQ/CU.
  • The planwheel should be firmly clicked into place on the measuring box gauge with the display facing away from you.

Scalex Parts



Scalex Ready Connect window


  • With the Scalex in place, slide the gauge all the way to the short side of the measuring box.
  • In the Scalex Ready Connect window, click on Zero to set the Copy Measure field to 0, and you are ready take your measurements. 
  • Copy Count field should display 0. This button and field will not be used.
  • Slide the gauge to the right with slight pressure on the knob to ensure the planwheel remains in constant contact with the surface of the measuring box.
  • Before copying your measurement into the Book Measure fields, confirm that the measurement it is correct by looking at the end of the Reading strip protruding from the right side of the gauge. If the planwheel loses contact with the surface of the measuring box it could be incorrect. The measurements should be within 1-2 mm of each other.
  • Click your cursor in the Book Measure field you would like to record the measurement.
  • Finally, click on Copy Measure. Your measurement will appear in the field.