Fellows Travel Information Form

Root House Rules Sheet

Federal Tax Identification Forms

US Residents - W9

Non-US Residents - W8Ben

Wire Transfer Form (for International Fellows)

Further information and details about the forms

Fellows, both national and international, are responsible for all applicable taxes assessed on their fellowship funding.

• Tax information for non-U.S. Resident and International Scholars
• see also Federal Tax Identification Forms elsewhere on this page

? Questions? Need Help? Contact Michelle Privée, Senior Administrative Assistant michelle.privee@yale.edu or 860-677-2140.

Open:

8:30 a.m. - 4:45 p.m. Monday, Tuesday, Thursday, Friday

10 a.m. - 4:45 p.m. Wednesday

Paging:

hourly from 10 a.m. - noon; 2 - 4 p.m.

Exhibition Gallery:

2-4:30 p.m. Wednesdays while exhibition is on view

other times by request.

The library, including the Reading Room, is closed evenings, weekends, University Holidays, and Recess Days

Fellows must follow standard policies and procedures for all of Yale’s special collections reading rooms.

Consult Using Special Collections at Yale when planning your proposed research.   

Travel Arrangements
For complicated itineraries, contact Michelle Privée (michelle.privee@yale.edu)

Air Travel (paid for directly by the Lewis Walpole Library)

• Fly into Bradley Airport (BDL), Hartford/Springfield if possible

• Contact Yale's travel agent World Travel/Concur (yale@worldtravelinc.com or call 833-780-1302) to make flight arrangements directly with them

• Inform the agent

  • that this booking is for Yale

  • the specific Host contact at Yale is Michelle Privée (michelle.privee@yale.edu)

  • charge the credit card on file under Michelle Privée's profile, with the last four numbers ending in **8216

• More details about information required for booking travel with World Travel/Concur

Rail Travel (paid for directly by the Lewis Walpole Library for coach rail travel arrangements on Amtrak made directly through World Travel/Concur (see details above) or out of pocket--save receipts for reimbursement)

• Amtrak

• Hartford Line

Car Rental  (out of pocket--save receipts for reimbursement)

For use while in residence at the Lewis Walpole Library. Tolls and Gas also reimbursed. Be sure to use the corresponding Yale Car Rental Rate Code for our preferred vendors, which includes insurance coverage: 

• Hertz (Yale preferred vendor): CDP#344712

• Enterprise: XZ24YAL

Taxi & Other  (out of pocket--save receipts for reimbursement)

Personal Vehicle (out of pocket--save receipts for reimbursement)

Mileage only reimbursed. Allowable from your residence within an acceptable distance from LWL (proof of address required). 

Further Important Travel information and Details

? Questions? Need Help? Contact Michelle Privée, Senior Administrative Assistant michelle.privee@yale.edu or 860-677-2140.

• Complete fellowships within the fellowship year (June 1 through May 31).  

• Be in residence at the library.  

• Be free of other significant professional obligations during their stay.  

• Take their fellowship in one uninterrupted period.  

• Focus research substantially on the Lewis Walpole Library’s collections.  

• Attend Friday Fellows’ Coffees and early in their stay very briefly describe their research project to other researchers in residence and Lewis Walpole Library staff. 

• Respond to a survey and submit a brief report of their research experience and findings following the residency period.  

• Write a brief entry (~1000-1500 words) for our Scholars’ Progress Blog.  

It is the responsibility of the fellow to apply for and obtain the correct visa to enter the U.S. The Lewis Walpole Library does not sponsor or fund visas.

• Visa Information Help
  • Yale’s Office of International Students and Scholars (203-432-2305) can provide assistance in navigating the visa process. 

• Visa Waiver Program (WB or B-1)
  • For more information about the program, please see: B Visitor Visa and Visa Waiver Program.
• When a J-1 is required
  • Any fellow conducting other business at Yale (in any department) for longer than 30 days within the calendar year, will be required to apply for a Yale-sponsored J-1 Visa (through the other Yale department) to be eligible for payment by the Lewis Walpole Library.

Fellows must provide the following at check-in at the Lewis Walpole Library in order for the library to reimburse you and pay your per diem

• Passport photo

• I-94 Travelers will be issued an I-94 during the admission process at the port of entry. Download your I94 online after arrival and submit to Michelle Privée at michelle.privee@yale.edu

• Completed W-8BEN (if not already submitted)

• International Information Form (IIF)- to be filled out when you arrive at the LWL

? Questions? Need Help? Contact Michelle Privée, Senior Administrative Assistant michelle.privee@yale.edu or 860-677-2140.