This will serve as a guide to accessing & using resources that allow you to make and export a map online, either using data you provide, or data provided by the platform.

Students who author content in the Yale ArcGIS Online should make a plan to migrate their content before graduation. The Yale ArcGIS Online is available as long as your Yale NetID is active. Therefore, if you plan to leave Yale, due to graduation or change of employment, you must plan the sustainability of your Yale ArcGIS Online content, including StoryMaps. 

Please reserve a GIS consultation to discuss your content migration options.

The options to preserve your content are to migrate the content to your own ArcGIS Online account, to your course's client account, or find a Yale sponsor who agrees to keep your project as a collaborator. Please review the following scenarios you may consider:

Esri's content transfer assistant

Many of you may have used the AGO Assistant tool to help with workflows such as copying items and content between users and organizations, managing multiple accounts, etc. Esri has developed a new, improved version of the tool, the ArcGIS Assistant which is currently in Beta. More info is in this blog. It is a community-driven project and the team who developed it is looking for feedback – there is a GitHub repo with an issue tracker and discussion forum.

ArcGIS Online allows teams to create and edit maps authored by several Yale members once they set up a collaborative ArcGIS Online group. 

The team should select a leader who will own the group and will need to:

• Email geospatialhelp@yale.edu with a request to update their role to "Group Admin" and
• Create a collaborative ArcGIS Online group. To do so, the Group Admin will need to activate the "Items in this group will be editable by all members of this group" feature, which only appears under the "Group designations" section once their role is set to Group Admin.  

Once the group is created, items should be shared with the group to allow its members to edit them. For more dguidance, please reserve a geospatial consultation.

Non-Yale Collaborators?

Yale ArcGIS Online allows teams to invite members of ArcGIS Online from other institutions, but the group cannot be editable by all its members. To invite a non-Yale member to a group, you will need to create a group without the settings outlined for the editable group.

If you have a project that requires non-Yale collaborators who need to edit the content of your maps, we highly recommend reserving a geospatial consultation to discuss your use case. Your project may have the following options:

• Requesting an active NetID for your collaborators, which incurs an expense
• Requesting special permission to obtain an ArcGIS Online login for your collaborator. This requires a few steps, including filling out a form we will submit to ITS for review.