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Research Guides: Guidelines for Creating/Revising Guides: Managing and Using Assets

Tips, suggestions, templates and best practices for creating libguides

Create Once, Edit Once: Avoid Duplicate Assets

When reusing content, keep in mind that Mapping/Linking is better than Copying because it's easier to maintain consistency and currency of your guide content. It is suggested that you:

  • Go to the Assets library (Content>Assets) to review and manage content assets in all of your guides, including: links, RSS feeds,
  • documents, books, media/widget...etc.



  • Deduplicate Assets: Type your name in the Owner column to sort and find all the assets owned (created) by you. If you found duplicate assets:
    • Find the duplicate(s) and click on the number in the Guide Count column.
    • Click on the guide title to go to the guide.
    • Remove the duplicate asset from the guide.
    • Add the correct asset by reusing the existing links or other asset to the guide.
    • Go back to the assets page and repeat this process until the Guide Count of the duplicate asset(s) is at 0.
    • Delete the duplicate asset(s) from the assets page.

 Be careful when deleting assets!

Deleting an asset from the Content > Assets page will permanently remove it from your system and cannot be undone.

  • If the asset is being reused (i.e. mapped) on other guides, deleting that asset will also remove it from those guides. The Mapping Count column will indicate the number of guides where an asset is being reused.



Assets are available under the Content section of the orange menu bar. They represent items such as links, widgets, files, books, etc.

They are not available to the Rich Text/HTML content type.

You can find a complete list of Assets under the Content dropdown in the orange menubar. You can edit an asset in this list once and the changes will be seen in each Guide where you’ve used it. Below is a screenshot of the Assets list with a list of reusable Content Types on the left.

Assets for all Guides are shared, but authors with Regular accounts (i.e., non-admins) will only be able to edit or delete those Assets which they themselves have created.

Sample of Assets List