All invoices for acquisition of collection materials are to be paid through the Voyager system.

·         Foreign conversion rates are updated weekly within Voyager by a staff member of LBO.

·         Invoices submitted to the Library for payment in foreign currency will be entered into Voyager in specified currency.  Voyager will convert the currency to US Dollars, including the USD amount in the report forwarded for check processing to University Accounts Payable. 

·         If the foreign currency is not included in the listing of currency in the Voyager system, the invoice amount will be converted by the appropriate staff member in Library Business Office, utilizing the currency conversion site that is used by Yale and linked on the Administrative Jumpsite.  Any converted amount submitted by a Librarian or other Library staff member will be disregarded, and the standard conversion site will be used for the date of payment processing.

·         When conversion is performed by LBO staff outside of Voyager, the screen shot of the conversion will be included in the FileNet scan of the invoice.

·         This practice insures consistency in our conversion practices, as well as an audit trail of how the conversion was calculated.  It also allows a clear history of the transaction for review or reference when post-payment transactions are needed (i.e. check stop payment/reissue, conversion challenged by vendor).

·         The conversion site utilized at this time is http://www.oanda.com/currency/converter/

Documentation provided by Library Business Office