It is the policy of the Library Business Office to approve vouchers for invoices that have "received" line items.

Continuations purchase order line items are not received. They stay approved so the commitments can roll from year to year. Because of this, we are asking staff to add a note to the invoice stating it is OK to pay. This note should be added before the invoice is scanned into FileNet.

Adding the note will ensure that LBO staff approving vouchers will have the invoice with note in hand when processing payment and that the scanned copy of the invoice will be archived with the note in place.

The note should read, "Contin - Process for payment" and include the date and initials of the staff creating the voucher. An example of an invoice with this note is below.