Yale University Library Research Guides: Acquisitions Procedures: Individual E-Book ordering guidelines

Preferred E-Book Platforms

Platform	Formats	Users can	Other Features
Gale Virtual Reference Library	PDF, HTML	Download (chapters only), print pages, copy text	Citation export, search within book, text highlighting & annotation, citation export, built-in text to speech, save to Google Drive/OneDrive
ProQuest Ebook Central*	PDF, EPUB	Download complete books, print pages (limitations vary by title), copy text	Citation export, text highlighting & annotation
Wiley Online Library	PDF, EPUB	Download complete books & chapters, print pages, copy text	Citation export, text highlighting & annotation (EPUB format only)

*Course Reserves - access options vary for limited user titles.

Platform	Formats	Users can	Other features
ScienceDirect	PDF, HTML	Download complete book, print pages, copy text	None
Taylor & Francis	PDF	Download complete book, print pages, copy text	Text annotation, citation exporting, built in text to speech
Brill	PDF	Download complete book, print pages, copy text	Text highlighting & annotation, citation exporting, built-in text to speech
EBSCO Ebooks*	PDF, EPUB	Download the complete books, print pages (limitations vary by title), copy text	Citation Exporting
Sage	PDF	Download (chapters only), print pages, copy text	Citation Exporting
Cambridge Core	PDF, HTML	Download complete book, print pages, copy text	Citation Exporting
SpringerLink	PDF, EPUB	Download complete book, print pages, copy text	None
Project Muse	PDF	Download (chapters only), print pages, copy text	Citation exporting

*Course Reserves - access options vary for limited user titles.

Platform	Formats	Users can	Other features
Oxford Scholarship Online	PDF	Download (chapters only), print pages, copy text	Citation Exporting
Oxford Handbooks Online	PDF	Download (chapters only), print pages, copy text	Citation Exporting
Oxford Reference Online	HTML	Copy text	Citation Exporting
Brill Reference	HTML	Print pages, copy text	None
De Gruyter	PDF, EPUB	Download (chapters only), print pages, copy text	Citation Exporting

E-Book Packages at YUL

*User limits can be viewed by going to the individual title at the ebook platform. EBSCO and ProQuest allow for download blocks on individual titles on their platforms. Unfortunately, blocking downloads does not allow for unlimited simultaneous users to read the e-book online in their browser - user limits still apply to online reading. Additional details can be found online for EBSCO and ProQuest e-books.

**De Gruyter University Presses Purchased by Yale
Columbia University Press (2018-present)
Cornell University Press (2018-present)
Edinburgh University Press (2024)
Fordham University Press (2023-present)
Harvard University Press (2018-present)
New York University Press (2023-present)
Princeton University Press (2018-present)
Rutgers University Press (2019-present)
Stanford University Press (2020-present)
University of California Press (2019-present)
University of Chicago Press (2017-present)
University of Hawaii Press (2023-present)
University of Pennsylvania Press (2018-present)
University of Toronto Press (2018-2022)
Yale University Press (2021)

E-Book Aggregator Platform Access Options

Platform	Block Downloads	Limit Downloads to 24 Hours	Purchase Multiple Single User Copies
EBSCOHost	Y (contact: ecollections@mailman.yale.edu)	N	Y (contact: ost@mailman.yale.edu)
ProQuest EBook Central	Y (contact: ecollections@mailman.yale.edu)	N	Y (contact: ost@mailman.yale.edu)
OverDrive	N	Y (contact: lynette.robinson@yale.edu OR dean.bergstrom@yale.edu)	Y (contact: ost@mailman.yale.edu)

Individual E-Book Orders

GOBI E-Book purchase options
Questions? Contact Lynette Robinson, lynette.robinson@yale.edu

Label	Definition
1 User	One user at time
3 User	Three users at a time
Each	Unlimited number of users
Concurrent Access	Approx. 365 loans per year; unlimited simultaneous users
Multiple User	Unlimited number of users
Non-Linear Lending	325 loans per year; unlimited simultaneous users
Single User	One user at a time
Unlimited	Unlimited number users

Agreements:

E-book providers that Yale has agreements with for GOBI ordering:

BLOOMSBURY
BRILL ONLINE
CAMBRIDGE UNIVERSITY PRESS
CREDO
DE GRUYTER
EBSCOHOST (aggregator)
ELSEVIER SCIENCE DIRECT
GALE GVRL
JOHN BENJAMINS
JSTOR
MANCHESTER UNIVERSITY PRESS
OXFORD ACADEMIC
OXFORD CLINICAL PSYCHOLOGY ONLINE
OXFORD MEDICINE ONLINE
OXFORD REFERENCE ONLINE
PROJECT MUSE
PROQUEST EBOOK CENTRAL (aggregator)
RITTENHOUSE R2 DIGITAL LIBRARY
SAGE KNOWLEDGE
SPRINGERLINK
TAYLOR & FRANCIS
UPSO TITLE by TITLE
UPSO E-COLLECTIONS
WILEY ONLINE LIBRARY

Aggregator Partners

Aggregator-hosted content (accessible from the aggregator's platform) is often offered with a variety of purchase options in GOBI. See below for details.
Aggregators with e-books available in GOBI include EBSCOhost & Proquest.

Publisher Partners

Publisher-hosted content (accessible from the publisher’s platform) is typically offered with an Unlimited purchase option, unless otherwise noted in GOBI.
Publishers with e-books available through GOBI include Brill, Cambridge University Press, CQ Press, CRC Press, Credo Reference, de Gruyter, Duke University Press, Edward Elgar Publishing, Elsevier, Gale, IGI, JSTOR, Karger, Marquis, McGraw Hill, Oxford University Press, Palgrave Macmillan, Project MUSE, SAGE, Springer, Wiley, World Scientific Press.

Aggregator Details

EBSCOhost & ProQuest both offer content hosted on their own platforms. Titles are often offered with a variety of purchase options.

EBSCOhost

1 User: One user at a time
3 User: Three users at a time
Concurrent Access: 200-325 loans per year loans per year; unlimited simultaneous users
Unlimited User: Unlimited number of users

ProQuest

Non-Linear Lending™ provides access to multiple users simultaneously, according to librarian settings. Each "copy" of an e-book that a library purchases via Non-Linear Lending™
allows 200-325 loans per year loan instances per year. At the end of the lending year, the loan instances automatically renew at no additional cost.
3 User: Three users at a time
Unlimited has no restrictions on the number of loan instances or number of simultaneous users allowed.

Publisher Details

Cambridge University Press - Purchase options include Single User, Three User, Unlimited.
Credo - Purchase options include Single User and Unlimited.
De Gruyter - Purchase option is Unlimited.
Gale - Purchase option is Unlimited.
Oxford - Purchase option is Unlimited.
Project MUSE - Purchase option is Unlimited.
SAGE - Purchase option is Unlimited.
Springer - Purchase option is Unlimited.
Wiley - Purchase option is Unlimited.

ProQuest Ebook Central eBook ordering:

If you are ordering an e-book and it is available through ProQuest Ebook Central, we may already have access to the book. Before ordering, please do the following:

Check the ProQuest Ebook Central database at: https://ebookcentral.proquest.com/lib/yale-ebooks/home.action to see if the title is listed and accessible.

If the ebook is available through ProQuest:

Check to see if we have a bib record in Orbis for the title. If we don’t, notify the E-Resources Access team (marc-files@mailman.yale.edu) to get the bib record loaded.
Notify the selector that the title is available through ProQuest EBook Central. Make sure the selector understands that ebrary titles are leased copies and we are not guaranteed perpetual access.
Only continue with the order if the selector chooses to pay for perpetual access.
If they do, you can let them know whether there are single or multiple user options and the price for each.
Once the user options have been selected, you can continue with the order.
Once you have been notified that access is available, please notify the selector or requestor that the ebook is accessible.

If the title is not available through ProQuest you can process the order following steps 4-6 above.

E-Book ordering

Individual E-Book Ordering
Guidelines for single-title purchases, reserve orders, and exceptions

YBP should be the first choice for single-title e-book orders (i.e., not packages). Several ebook suppliers have a “contract on file” with YBP, meaning that the license agreement is in place.

Titles within packages

For the three ebook packages on GOBI (Oxford Scholarship Online, Project MUSE, and Springer), if you find a title from one of these suppliers in GOBI, but do not find an Orbis record for it, please contact e-resprob@mailman.yale.edu

Number of users (purchase options as displayed within GOBI)

Preferred by YUL:

Multiple User Unlimited number of users
Unlimited Unlimited number of users

Do not choose (YUL does not support these models):

Concurrent Access Approximately 365 loans per year; unlimited simultaneous users; once that number is met, the ebook is unavailable until the anniversary of the purchase date.
Non-Linear Lending 325 loans per year; unlimited simultaneous users

Last resort:

1 User One user at a time
Single User One user at a time
3 User Three users at a time

For the “last resort” suppliers – Ebrary and Ebscohost – choose the most extensive user option. If a single or 3-user option is all that is available, multiple copies can be ordered simultaneously

Ordering ebooks for reserve

All ebook reserve requests using the central reserves fund (ANDRER) will be ordered with unlimited simultaneous users as the default (if available).

YUL will not purchase:

Kindle editions or PDFs that have to be locally hosted.

For questions, contact the YUL Acquisitions Order Support Team: orders_team@mailman.yale.edu

E-Book Purchase Request Notifications

Email notifications from GOBI include e-book links and your Outlook email may encode these as "safelinks".

Safe links look like this:

Outlook safe link

Do not send safelinks to a patron in a notification form or place them in catalog records.

Instead, decode Outlook safelinks at https://www.o365atp.com/.

Copy the safelink and paste it into the top box; the plain URL will appear in the bottom box

Outlook safe links decoder

Add the proxy prefix to the e-book URL sent by GOBI in the NOA OR use the link from the 856 MARC field in the Voyager bib record.

TIP: Copy and paste your proxied link into the Notepad program before copying and pasting into patron email. This removes any extra formatting in the link. After pasting it into your email, press "return" to activate the link.

DO NOT use the link from the 953 MARC field in the Voyager bib record.

DO NOT add the prefix to Hathi or Internet Archive links.

DO NOT insert spaces between the prefix and the URL.

The proxy prefix looks like this: https://yale.idm.oclc.org/login?URL=

Example links:

Subject: Purchase request notification - [TITLE]

Email text:

Dear [PATRON NAME],

Your purchase request for the e-book [TITLE] has been completed and the e-book is available at https://yale.idm.oclc.org/login?URL=[LINK].

Please note that it may take several business days for access to this e-book to be reflected in the library catalog.

If you encounter any problems accessing this title, please contact the Order Support Team at ost@mailman.yale.edu.

Best,

[YOUR NAME]

[YOUR SIGNATURE]

Yale University Press - E-Books

YUP @ EBSCOhost
A subset of YUP ebooks is distributed by EBSCOhost and provided to Yale via memorandum of understanding (doesn't include ALL YUP titles)
YUP @ JSTOR
Older titles only
A&A ePortal
YUP art and architecture titles only (doesn't include ALL YUP titles on art and architecture); YUL pays for this access.

Acquisitions Procedures: Individual E-Book ordering guidelines